Current Challenges of CAPS?
- Undermines Autonomy of Institutions
- Manual Process Prone to Errors
- Laborious and Inefficient
- Multiple Admissions for Candidates
- Constrains Admissions Opportunities
- Lack of Timely Information for Decision Making
- Insufficiency of Easily Retrievable Data for Research & Planning
The CAPS Advantage
- Restores Autonomy of Institutions
- Protects Academic Calendar
- Refocuses JAMB’s founding Ideals as Clearing House
- Expands Admission Opportunities for Candidates
- Provides Credible and Easily Retrievable Data for Researching & Planning on Education Sector
- Access to Data for Research Purposes ~ See Jamb Brochure
- Enhances Inclusiveness, Equity, Transparency & Accountability in the Admission Process
More Benefits
- Efficient Use of Time and Resources
- Automation Minimises Human Errors
- Eliminates Multiple Admissions
- Significantly reduces Attrition Rate
- Enforces Respect for Internal Rules & Discourages Arbitrariness
- Provides for Instant Admission
- Makes Candidates the Central Focus
Some Innovations to the Bargain
- O/L Results Upload, Requirement for Admission Consideration
- Interface with NECO & WAEC for automated Results Verification
- Candidates’ Confirmation of Admission Offer
- “Market Place” to Source Candidates
- Automatic Enforcement of Admission Timelines
Jamb Admission Process
See the Jamb 2017 Admission Process below:
- Policy Meeting
- User Profiles Creation on the System
- Admission Parameters Setting on the System
- Candidates Download by Institutions
- Internal Processing by Institutions / Including Post UTME Screening
- Upload of Post UTME Screening Results
- Further Processing by Institutions ~ jamb news 2018
- Systems Creating Suggested Admission List Based on the Institution’s Admission Criteria
- Admission Officer Preparing Proposed List for Head of Institution’s Review and Approval
- Institution Forwards Recommended List to JAMB Desk Officer
- Desk Officer Processes Recommended List and Generates List of Provisional Admissions
- JAMB Contacts Candidates to Accept or Decline Admission
- If Candidate Accepts, Admission is concluded for Candidate
- If Candidate Declines, s(he) is returned to Market Place for Possible Consideration by Other Institutions
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Actors, roles & responsibilities
- JAMB Conducts UTME and Makes Results Available to Institutions
- Institutions Set Admission Criteria on the System
- Admission Officer Downloads Candidates, Coordinates Internal Admission Process and Uploads Aggregate Results
- Head of Institution Approves and Forwards Recommended List to JAMB
- JAMB Approves List of Provisional Admissions and Contacts Candidates
- Candidate Accepts or Declines Admission
Challenges, Risks And Mitigants
1. Security
- Secure Technology
- Strong User Authentication
- Confidential & Individual Log-in Profile
- Comprehensive Audit Trail of ALL activities
2. Fit-for-Purpose
- Inputs from & Collaboration with Stakeholders (Admission Officers, Desk Officers & IT CAPS Team)
- Agile Development Approach
- Dual Mode (2017 / 2018) Session
3. Knowledge / Capacity Gaps
- Capacity Building
- Comprehensive User Guide (Printed and Online)
- Intuitive User Interface / Ease of Use
- Parameters Setting to guide operations
- Help Desk / Ticketing System for Support
- Information & Awareness for ALL Stakeholders ~ Jamb 2018 Syllabus
4. Technology Challenge
- Simple but yet Cost Effective & Secure Technology
- Offline Processing Capability by Institutions
- Ease of Installing Updates & Upgrades
Critical Success Factors
- Ownership of The System by Stakeholders
- Capacity Building in Institutions
- Adherence to Admission Workflow Timelines
- Sustainability (JAMB’s own Product)
- Feedbacks and Continuous Improvement
Next Steps
- Practical Training – Jamb CBT Online Practice
- System Settings: Carrying Capacity, Cut‐Off Marks, etc
- Download of Candidates
- Capacity Building in Institutions
- Dual Processing
- Feedbacks & Suggestions
- Continuous Improvement
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